Ayasanar Privacy Policy

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Effective Date: May 25, 2025

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This Privacy Policy describes how Ayasanar ("we," "us," or "our") collects, uses, and shares information when you visit and interact with our website, located at Ayasanar.org (the "Website"). We are committed to protecting your privacy and handling your personal information with care and respect, in alignment with the principles of the Colorado Privacy Act (CPA).

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1. Information We Collect

We may collect various types of information from and about users of our Website, including:

• Personal Information You Provide Voluntarily:

  • Contact Information: Name, email address, phone number, mailing address (e.g., when you fill out a contact form, subscribe to a newsletter, register for an event, or make a donation).

  • Demographic Information: While generally not required, you may voluntarily provide information such as age, gender, or family details if relevant to a specific program or registration.

  • Event Registration Information: Details necessary to register for events, such as attendance preferences, dietary restrictions (if applicable), or names of attendees.

  • Donation Information: While we may collect your name and contact information for donation records, financial details (like credit card numbers) are typically processed by secure third-party payment processors (see Section 3). We do not store sensitive financial information on our servers.

  • Communications: Records of your correspondence with us, including emails, messages, or other communications.

  • User-Generated Content: If the Website allows for comments, forums, or other interactive features, any information you choose to post.

• Sensitive Data (as defined by CPA): We may collect information that is considered "sensitive data" under the Colorado Privacy Act, such as religious beliefs, mental or physical health conditions, or biometric data (if applicable to specific programs like childcare check-in, though we would always seek explicit consent for such uses). We will only collect and process sensitive data with your explicit, affirmative consent.

• Information Collected Automatically (Non-Personal):

  • Log Data: When you visit our Website, our servers automatically record information that your browser sends, such as your IP address, browser type, browser language, referring/exit pages, and the date and time of your visit.

  • Cookies and Tracking Technologies: We may use cookies and similar tracking technologies (like web beacons or pixels) to collect information about your Browse activities on our Website. Cookies are small data files stored on your device that help us improve your experience, analyze Website usage, and deliver relevant content. You can typically set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent. However, if you disable or refuse cookies, please note that some parts of this Website may then be inaccessible or not function properly.

  • Google Analytics: We may use Google Analytics to collect information about how visitors use our Website. This information helps us understand user behavior and improve our Website. Google Analytics collects information anonymously. You can learn more about Google's privacy practices at https://policies.google.com/privacy and opt-out of Google Analytics tracking at https://tools.google.com/dlpage/gaoptout.

 

2. How We Use Your Information

We use the information we collect for various purposes, including:

• To Provide and Maintain the Website: To operate, maintain, and improve the functionality of our Website.

• To Communicate with You: To respond to your inquiries, send you newsletters, event announcements, prayer requests, or other communications you have requested or that are relevant to your engagement with the church.

• For Event Registration and Administration: To process your registrations for events, manage attendance, and provide necessary information related to events.

• For Donation Processing and Record-Keeping: To process your donations, issue receipts, and maintain accurate donation records.

• To Personalize Your Experience: To tailor the content and experience on our Website to your interests (e.g., displaying relevant ministry information).

• For Internal Operations and Analytics: To analyze Website usage, troubleshoot technical issues, improve our services, and understand demographic information about our Website visitors.

• For Spiritual and Pastoral Care: In keeping with our mission as a church, information you provide may be used to offer spiritual guidance, support, or connect you with relevant ministries or resources.

• To Comply with Legal Obligations: To comply with applicable laws, regulations, legal processes, or governmental requests, including those under the Colorado Privacy Act.

• To Protect Our Rights and Safety: To protect the rights, property, or safety of [Your Church Name], our members, or others.

 

3. How We Share Your Information

We understand the importance of keeping your personal information confidential. We do not sell your personal data. We may share your information in the following limited circumstances:

• With Service Providers: We may share your information with trusted third-party service providers who assist us in operating our Website, conducting our business, or providing services to you (e.g., website hosting, email service providers, payment processors for donations, event management platforms). These service providers are obligated to protect your information and only use it for the purposes for which we disclose it to them.

  • Examples of potential service providers:

    • Payment Processors: Wix and Venmo for online donations. These platforms handle your sensitive financial information directly and are PCI compliant.

    • Email Marketing Platforms: Wix and Google Workspace for sending newsletters and communications.

    • Event Registration Platforms: Wix for managing event registrations.

    • Website Analytics: Google Analytics (as mentioned in Section 1).

• For Internal Church Operations: Your information may be shared internally within Ayasanar with staff and authorized volunteers who have a legitimate need to access it for the purposes described in this policy (e.g., facilitators and leaders for spiritual care, administrative staff for event management).

• Legal Requirements and Law Enforcement: We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court order, subpoena, or government request).

• Protection of Rights and Safety: We may disclose your information when we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the physical safety of any person, or as evidence in litigation in which we are involved.

• With Your Consent: We may share your information with third parties when we have your explicit consent to do so.

 

4. Your Colorado Privacy Rights

As a Colorado resident acting in an individual or household context ("consumer"), you have certain rights under the Colorado Privacy Act (CPA) regarding your personal data. We are committed to honoring these rights:

• Right to Access: You have the right to confirm whether we are processing your personal data and to access that data.

• Right to Correction: You have the right to correct inaccuracies in your personal data, taking into account the nature of the data and the purposes of processing.

• Right to Deletion: You have the right to request the deletion of personal data concerning you.

• Right to Data Portability: You have the right to obtain a copy of your personal data in a portable and, to the extent technically feasible, readily usable format that allows you to transmit the data to another entity without hindrance.

• Right to Opt-Out: You have the right to opt-out of the processing of your personal data for purposes of:

  • Targeted advertising.

  • The sale of personal data (as stated, we do not sell your personal data).

  • Profiling in furtherance of decisions that produce legal or similarly significant effects concerning you (e.g., automated decisions that could significantly impact your access to services).

  • We honor universal opt-out mechanisms (such as Global Privacy Control) to indicate your opt-out preferences.

To exercise any of these rights, please submit a verifiable request to us using the contact information provided in Section 9.

Verifiable Consumer Requests: To protect your privacy and security, we will take steps to verify your identity before fulfilling your request. This may involve matching information you provide with information we already have on file. We will respond to your request within 45 days of receipt. We may extend this period by an additional 45 days when reasonably necessary, provided we inform you of the extension and the reason for it within the initial 45-day period.

Right to Appeal: If we deny your request to exercise your privacy rights, you have the right to appeal that decision. We will provide you with information about our appeal process at the time of denial. If your appeal is denied, we will provide you with a way to contact the Colorado Attorney General to submit a complaint.

 

5. Data Security

We implement reasonable technical, administrative, and physical security measures designed to protect your personal information from unauthorized access, use, disclosure, alteration, or destruction. However, please be aware that no method of transmission over the internet or method of electronic storage is 100% secure. Therefore, while we strive to protect your personal information, we cannot guarantee its absolute security.

 

6. Children's Privacy

Our Website is not directed to children or persons under the age of 21. We do not knowingly collect personal information from children or persons under 21. If we become aware that we have collected personal information from a child or person under 21, we will take steps to delete that information as quickly as possible. If you believe we might have any information from or about a child or person under 21, please contact us.

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7. Links to Third-Party Websites

Our Website may contain links to third-party websites that are not operated by us. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services. We encourage you to review the privacy policies of any third-party websites you visit.

 

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will post the updated Privacy Policy on this page and revise the "Effective Date" at the top of the policy. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.

 

9. Contact Us

If you have any questions about this Privacy Policy, our privacy practices, or wish to exercise your Colorado privacy rights, please contact us at:

Ayasanar

[Your Church Address]

330-593-8576

hello@ayasanar.org